TERMS OF SERVICE
By completing the Reservation Fee and Balance payment for Socal Vows you are agreeing to the following Terms of Service:
Services may be contracted between the Couple or Client, and SoCal Vows, hereafter known as the Officiant, or Vendor. The contract is valid for the date and time of the event only.
DEPOSITS and BALANCE DUE PAYMENTS:
A non-refundable deposit equal to 50% of the contract value (or $100 minimum) is required to secure a date and time commitment for your wedding. This retainer fee is non-refundable in the event of cancellation, it being the agreed loss suffered by the Vendor due to cancellation. The total price for this wedding is quoted on the invoice. The balance is due (1) week prior to the event date, unless payment arrangements have been made. Vendors accepts the following payment methods: Cash, Check, Money Order, or PayPal. Returned checks will be assessed a $50 non-sufficient funds fee. Future payments must be made with an alternative payment method.
Gratuity is never expected, but appreciated. You may choose to express your gratitude for excellent service in this way. Some couples send a thank you card with a picture. The best “Thank You” is to refer a friend. Some couples do all of the above.
DELAYS or CHANGES (VERY IMPORTANT):
Vendor agrees to arrive at the ceremony location listed, and to provide services at the specified date and time on the contract. Client understands that they must adhere to these times. Your guests will also expect that the wedding starts on time. Vendor does understand events do not always go as planned and will accommodate for ceremonies that start later than scheduled, within reason, and as time permits. Vendor will allow for up to 1-hour block of time, per event, to give plenty of time for unexpected delays Any invitations sent should instruct your guests to arrive at least (30) minutes prior to the scheduled start of the ceremony to avoid unnecessary delays. If the wedding start time is delayed by more than (30) minutes, a $50 late fee may be assessed. If the start time is delayed more than (45) minutes, Vendor reserves the right to leave the premises, without refund, or may charge $100 per each additional hour, at the Vendor’s discretion. Any late fees must be paid before the ceremony begins.
DELAYS FOR SUNSET PHOTOS:
If the client has paid for professional photography services that are for the express purpose of having sunset photos start time must be no later that (30) minutes before the official sunset for that date. Photos will only be taken up to (20) minutes past the official sunset for that date. If the start time does not begin before the official sunset vendor reserves the right to leave the premises without refund. Vendor cannot stop the sun and is not held responsible if client is late.
CANCELLATION and CHANGES:
Any changes made to date, time, or location of the event, without first notifying the Vendor to check availability, may result in additional fees. All change requests must be submitted in writing. Any change to venue or location must be arranged in advance, and if additional travel is necessary, you agree to compensate the Vendor accordingly. For significant date changes, the retainer may be applied to a future date and time, if both parties agree, and if the Vendor has the date available, but is also subject to the current rates, terms and conditions. The new date must be scheduled within (6) months of the original contract date. The existing contract will be considered null and void, and a new contract with new terms and conditions must be agreed to and signed by both parties. The non-refundable retainer may be applied to the new contract and additional monies may be required to satisfy the new contract value. For wholly cancelled events, all monies paid will be forfeited. Cancellations less than (60) days from the event date will require payment in full.
Socal Vows gladly participates in any rehearsal or rehearsal dinner, subject to availability. If the Client wishes to have the Vendor attend a rehearsal, it needs to be explicitly added to the contract, and an additional fee of $150 will be added, including travel to and from the rehearsal venue, and based on up to one hour of rehearsal time. Rehearsals must be scheduled as to not interfere with other events for which the Vendor is previously booked. Rehearsals at locations outside of service radius will also be subject to additional travel fees, which will be negotiated at booking. All remaining fees due for the rehearsal and wedding ceremony should be paid at the rehearsal.
Client is responsible for securing a venue for the ceremony. This includes all rental fees or permits associated with the venue of their choice. It is the Client’s responsibility to find and hold a location for their wedding. Specifically, if a beach wedding is planned, it is the Client’s responsibility to hold a spot at the agreed upon location for their set-up and guests.
The client will be responsible for all equipment needed in the ceremony. The only equipment requirement by SoCal Vows is a microphone and stand if the microphone is not a lapel mic.
A California marriage license is required for all marriages performed in the State of California. Out-of-state licenses cannot be accepted. You do not have to be married in the same county where you obtain your license. Client must obtain their marriage license no sooner than (60) days prior to the wedding date, and at least (3) days prior to the wedding date before the license becomes effective. The license expires exactly (90) days from the date of issue. The three-day waiting period is waived for non-residents. The Couple must apply together in person, and will need to present two forms of ID, usually a driver’s license and social security card. A passport is also acceptable. If either have previously been married, they must also present proof of marital status. The current cost of the marriage license in the State of California is about $70, which is not included in the Vendor’s fees. SoCal Vows does not require you to complete any course.
The marriage license must be on the premises when the ceremony is performed. If the Vendor is contracted to solemnize the marriage, the Couple must present the license to the Officiant performing the ceremony and present valid identification. Client understands that failure to have these legal documents means that the Officiant cannot legally perform the ceremony and is under no obligation to do so. Client understands that failure to have these legal documents means that the Officiant cannot legally perform the ceremony and is under no obligation to do so. The Officiant may at his/her discretion perform a symbolic ceremony, which will have no legal merit, and perform another ceremony in private for the Couple once the legal documents are presented, for an additional fee.
As part of the services vendor will submit your marriage license either in person or by mail within 48-hours of ceremony. Vendor is not responsible for purchasing Certified Copies and completing paper work to obtain certified copies. When you pick up your marriage license at the Recorder’s Office they will give you explicit instructions for purchasing a certified copy. It is the responsibility of the client to understand and implement those instructions to obtain the number of certified copies that are needed or requested.
Client assumes the responsibility of acquiring all needed permits for the event. The Vendor is not responsible for procuring any permits or responsible for any permit fees.
Client does hereby consent and agree that the Vendor has the right to take photographs and/or digital recordings of Client and their event, and to use these in any media now or hereafter, and exclusively for the purpose of a business portfolio and/or marketing. Vendor retains the right in all cases to use the photographs in any manner at any time and in any part of the world for the purposes of advertising or promoting his/her work. Client also consents that their name(s) and identities may be revealed by descriptive text or commentary. Client understands that there will be absolutely no financial consideration for photographing or recording Client, either for the initial or subsequent transmission or playback in the future.
TRAVEL & DESTINATION WEDDINGS:
SoCal Vows is available to perform weddings anywhere within the State of California. Any destination wedding outside the service area must be fully discussed in advance, and the Client is expected to pay any additional transportation expenses and hospitality costs, such as meal allowance and hotel accommodations, and a per diem may be discussed. These details must be agreed upon prior to signing this contract.
LIMIT OF LIABILITY:
The agreement of the Vendor to provide services is subject to proven detention by accidents, riots, strikes, epidemics, acts of God, or any other legitimate conditions beyond their control. If such circumstances occur, all reasonable efforts will be made by the Vendor to find a replacement. Should the Vendor be unable to secure a replacement to perform the ceremony, Client shall receive a refund in the amount equal only to services yet to be rendered. Client agrees that in all circumstances, Vendor liability shall be exclusively limited to an amount equal to the performance fee and that Vendor shall not be liable for indirect or consequential damages arising from any breach of contract.
If the ceremony includes a sand ceremony, unity painting, or unity candle, Client must supply and set-up all equipment or furnishings needed, unless ordering products already offered by the Vendor.