TERMS OF SERVICE
By completing the Reservation Fee of $400, or 25% of total price depending on the product procured from Socal Vows, Inc. you the client are agreeing to the following Terms of Service. Socal Vows will refund the full reservation fee within (5) days from the date the reservation fee was paid to allow client time to review these Terms of Service. From this point forward the invoice will be the final authority on the total price and services provided.
WEDDING SERVICES: Services may be contracted between the Couple or Client, and SoCal Vows, hereafter known as the Officiant, or Vendor. The contract is valid for the date and time of the event only.
RESERVATION FEE and BALANCE DUE PAYMENTS: A non-refundable reservation fee equal to 50% of the contract value (or $400 minimum) is required to secure a date and time commitment for your wedding. This reservation fee is non-refundable in the event of cancellation, it being the agreed loss suffered by the Vendor due to cancellation. The total price for this wedding is quoted on the invoice. 50% of the balance is due (60) days before your event. The remaining balance is due no later than (1) week prior to the event date, unless payment arrangements have been made. Vendors accepts the following payment methods: Cash, Check, Money Order, or PayPal. Returned checks will be assessed a $50 non-sufficient funds fee. Future payments must be made with an alternative payment method.
GRATUITY: Gratuity is never expected but appreciated. You may choose to express your gratitude for excellent service in this way. A good rule of thumb is 15% of the total price. Some couples send a thank you card with a picture. The best “Thank You” is to refer a friend. Some couples do all of the above.
DELAYS or CHANGES (VERY IMPORTANT): This is very important to our terms of service. Vendor agrees to arrive at the ceremony location listed, and to provide services at the specified date and time on the contract. Client understands that they must adhere to these times. Your guests will also expect that the wedding starts on time. Vendor does understand events do not always go as planned and will accommodate for ceremonies that start later than scheduled, within reason, and as time permits. Vendor will allow for up to 1-hour block of time, per event, to give plenty of time for unexpected delays Any invitations sent should instruct your guests to arrive at least (30) minutes prior to the scheduled start of the ceremony to avoid unnecessary delays. If the wedding start time is delayed by more than (30) minutes, a $75 late fee may be assessed. If the start time is delayed more than (45) minutes, Vendor reserves the right to leave the premises, without refund, or may charge $100 per each additional hour, at the Vendor’s discretion. Any late fees must be paid before the ceremony begins.
DELAYS FOR SUNSET PHOTOS AND THIRD PARTY VENDORS: In our terms of service this is very important. If the client has paid for professional photography services that are for the express purpose of having sunset photos start time must be no later then (30) minutes before the official sunset for that date. Photos will only be taken up to (20) minutes past the official sunset for that date. If the start time does not begin before the official sunset vendor reserves the right to leave the premises without refund. Vendor cannot stop the sun and is not held responsible if client is late. Regarding third party vendors, Socal Vows reserves the right to be the primary photography company for events. Should the client desire to have their own photographer instead, Socal Vows will defer its services to the third party vendor. When the client chooses Socal Vows is the primary vendor for photography we reserve the right to be the ONLY photographers for the event.
CANCELLATION and CHANGES (VERY IMPORTANT): Any changes made to date, time, or location of the event, without first notifying the Vendor to check availability, may result in additional fees. All change requests must be submitted in writing and may be subject to a change fee of $300. Any change to venue or location must be arranged in advance, and if additional travel is necessary, you agree to compensate the Vendor accordingly. For significant date changes, the reservation fee may be applied to a future date and time, if both parties agree, and if the Vendor has the date available, but is also subject to the new rates, however these original terms and conditions will remain. Additional fees (to include rescheduling fee) or change in price may be added to the new date. The new date must be scheduled within (6) months of the original contract date. The non-refundable reservation fee may be applied to the new contract and additional monies may be required to satisfy the new contract value. For wholly cancelled events, all monies paid will be forfeited. Cancellations less than (60) days from the event date will require payment in full. Sometimes the weather can effect the complete setup of decor for the event. When this happens, we will strive to safely provide as much of the desired product as possible. If there is a risk of safety, we reserve the right to not provide certain aspects of the purchased service to maintain safety.
REHEARSALS: Socal Vows gladly participates in any rehearsal or rehearsal dinner, subject to availability. If the Client wishes to have the Vendor attend a rehearsal, it needs to be explicitly added to the contract, there is an additional fee including travel to and from the rehearsal venue, and based on up to one hour of rehearsal time. Rehearsals must be scheduled as to not interfere with other events for which the Vendor is previously booked. Rehearsals at locations outside of service radius will also be subject to additional travel fees, which will be negotiated at booking. All remaining fees due for the rehearsal and wedding ceremony should be paid at the rehearsal.
EQUIPMENT: The client will be responsible for all equipment needed in the ceremony. The only equipment requirement by SoCal Vows is a microphone and stand if the microphone is not a lapel mic.
PHOTOGRAPHY RELEASE: Client does hereby consent and agree that the Vendor has the right to take photographs and/or digital recordings of Client and their event, and to use these in any media now or hereafter, and exclusively for the purpose of a business portfolio and/or marketing. Vendor retains the right in all cases to use the photographs in any manner at any time and in any part of the world for the purposes of advertising or promoting his/her work. Client also consents that their name(s) and identities may be revealed by descriptive text or commentary. Client understands that there will be absolutely no financial consideration for photographing or recording Client, either for the initial or subsequent transmission or playback in the future.
TRAVEL & DESTINATION WEDDINGS: SoCal Vows is available to perform weddings anywhere within the State of California. Any destination wedding outside the service area must be fully discussed in advance, and the Client is expected to pay any additional transportation expenses and hospitality costs, such as meal allowance and hotel accommodations, and a per diem may be discussed. These details must be agreed upon prior to signing this contract.
ADDITIONAL TERMS: If the ceremony includes a sand ceremony, unity painting, or unity candle, Client must supply and set-up all equipment or furnishings needed, unless ordering products already offered by the Vendor. This is the entire Terms of Service.
LAW OBSERVANCE: Renting party shall comply with all laws of the United States, and of the State of California, San Diego County, and all other applicable laws, and will obtain and pay for all necessary permits and licenses, and will not do, nor allow to be done, anything on the Premises during the term of this Agreement in violation of any such laws, ordinances, rules or requirements.
APPLICABILITY OF CONTRACT: Renting party agrees to abide by the contract in connection with its use of the Premises. Any exceptions to the contract must be granted by the Owner in writing. Owner reserves the right to cancel event if contractual obligations are not met by Renting party prior to event.
ATTORNEY’S FEES: In the event the Owner requires the services of an attorney to pursue any of the remedies available under this Agreement against the Renting party, including the filing of a lawsuit and Renting party is determined by a court of competent jurisdiction to be in default hereunder, the Renting party shall pay all costs and expenses, including, but not limited to, reasonable attorney’s fees, incurred by the Owner in the enforcement of this Agreement.
ENTIRETIES: Should any clause, paragraph, sentence or section of this Agreement be determined to be void, illegal or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of the Agreement shall not be rendered void and unenforceable as a result but rather shall remain in full force and effect.